ADDITIONAL Services & Information

Did you take your last course at Edmonds College during or before 2015? If you aim to jump back into your academic journey, your legacy transcript might need to be converted to ctcLink. The Credentials & Evaluation team works with the Transcripts Department to support students in this situation by researching and manually inputting prior transfer credit and conferred awards.

If you are in this situation, begin the process by emailing our colleagues in Enrollment Services. Be sure to include your full legal name, your ctcLink ID#, your Legacy SID (if you remember), and that you would like to check if your legacy transcript record needs to be converted to ctcLink. Enrollment Services will check if your record needs this service and then connect with the Transcripts Department and us.

If you are not taking additional classes at Edmonds College, you likely do not need your legacy transcript converted to ctcLink. Teams supporting alums will have access to the Legacy system, and if they need to, they will reach out if questions arise while serving you.

Are you a new faculty member or advisor? Reach out to us, and we will get you set up to access the Graduation Application & Transcript Evaluation (GATE) system. We can also help troubleshoot access issues.

If you are a student experiencing GATE issues, please see below.

If a new degree or certificate program does not appear in the Graduation Application & Transcript Evaluation (GATE) system, please let us know. We will look into the matter and troubleshoot the situation.

Unfortunately, we cannot add new Bachelor Degree programs for evaluations. Please connect with your Bachelor Degree Program Manager for support.

Are you transferring in? Your past courses can help you with placement. Edmonds College offers a variety of ways to assess your skills to place you in the right courses. One way is to provide unofficial transcripts from your past schools and/or unofficial exam score reports for review (part of the Alternative Assessment options). This method provides placement for English (ENGL) and Mathematics (MATH) courses.

As of January 2023, Credentials & Evaluations gives backup support to our colleagues in Academic Advising and Testing & Assessment Services with the Alternative Assessment process. Please reach out to them first for questions about support with this process.

Note: Please be aware that this placement is for prerequisite checking only. If you want to receive course credit for your prior academic work, check out the Transfer Credit process or Exam Credit information!

The Credentials & Evaluation team does not generate or provide Triton IDs. We are also unable to manually input new student accounts into the Graduation Application & Transcript Evaluation (GATE) system.

After a student has registered for at least one (1.0) credit of courses at Edmonds College, Edmonds College IT will generate a Triton ID. This is separate from a student’s ctcLink ID#. Students can find information about setting up both on the Student Accounts page.

The IT Team performs a quarterly update to GATE to add accounts and allow new students access to GATE. This happens between terms, and at this time, the IT Team cannot perform individual account updates to GATE. After the update, new students should be able to log into GATE to submit Graduation Applications, Transfer Credit Evaluation Requests, and other forms.

If you are having difficulty logging into GATE with your Triton ID or experiencing other technical problems, please reach out to the IT Department’s Student Technology Advice & Resource Team (START).

The Credentials & Evaluation team does not process grade changes. 

Please contact your instructor if you need to change a grade (e.g., from an ‘I’ or Incomplete to a decimal grade). Your instructor will submit the appropriate forms and information, which will be reviewed and processed by the outgoing Transcripts Department. Questions or concerns about grade changes should be directed to them.

The Credentials & Evaluation team does not process outgoing Edmonds College transcript orders or requests.

If you need to order an official transcript or have questions about your transcript at Edmonds, check out the Transcripts Department.

The Credentials & Evaluation team does not provide credit checks outside official transcript evaluations for transfer credit and review of graduation applications. We also do not advise which courses a student should or should not take.

If you would like a credit check, unofficial transfer credit evaluation, or course selection guidance, connect with our colleagues in Academic Advising!

The Credentials & Evaluation team does not manage or coordinate the Commencement Ceremony held at the end of Spring terms. The commencement ceremony and graduation process are separate.

Our team supports the Commencement Ceremony team by providing names of students that have graduated during the previous Fall & Winter terms and students that have applied for the upcoming Spring & Summer terms. If you are completing your program, review the information from both teams to ensure you’re ready for the celebration.

The Credentials & Evaluation Team does not directly fulfill public record requests. 

We support the Public Records Officer according to state and college policies. Please submit a request through the PR Officer’s website if you need to request public records. If you have questions, you may reach out to the PR Officer at records@edmonds.edu.

• Grade point values are the same as the grade (for example, a grade of 3.8 has a grade point value of 3.8). Grades less than 1.0 have a 0.0 grade point value.
• Grades of I, W, V, N, and U do not carry credit or grade point value. The grades of S, L, and * carry credit, but the credit is not included in the calculation of the grade point average.
• Courses numbered below 100 are not included in college-level credit or grade point calculations.
• Grades are not assigned in community education classes.

• All courses and grades will be recorded on your transcript.
• Grades will not be assigned in community education courses.
• Prior to fall 1990, grade-point values were assigned to grades for each quarter hour or credit as follows: A = 4, B = 3, C = 2, D = 1, E =0. Beginning fall 1990, the decimal grades equals the grade point average (GPA) value. Grades “I”, “W”, “V”, “N”, and “U” do not carry credit or grade-point value. The grades of “S”, “L”, and “*” carry credit, but the credit is not included in the calculation of the GPA.
• Courses numbered below 100 are included in cumulative credit or grade-point calculations, but are not included in the calculation of college-level GPA.
• In order to stay in compliance with the college’s Satisfactory Academic Progress policy, degree and certificate you must maintain a 2.0 cumulative GPA and complete 75% of attempted credits each quarter.

Edmonds College uses a numerical grading system. Based on the student’s academic performance and meeting the criteria listed below, the faculty will assign one of the following decimal grades in the range shown or the appropriate letter grade.

• 4.0-3.5  Highest achievement
• 3.4-2.5  High achievement
• 2.4-2.0  Acceptable achievement
• 1.9-1.0  Minimum achievement
• 0.0        Less than acceptable achievement
• G         Please note: As of July 1, 2011, this letter grade is no longer used.
• I           The incomplete is given at the discretion of the instructor only when you have done satisfactory work but could not, for some unavoidable reason, complete some part of the coursework or take the final examination. The student and instructor prepare and sign an “Incomplete Grade Contract” (located in division offices) specifying the work to be completed. The contract will include the date by which all work must be submitted, within no more than one year, and the grade that will be submitted if the work is not completed.
• L        Credits awarded for advanced placement courses. Credits are not included in the calculation of the grade-point average.
• N       A grade for auditing a class without earning credit. Students must register as auditors or complete the change from credit to audit or audit to credit no later than the seventh week of the quarter (sixth week for summer quarter). To make a change, the student must return a program change form to the Enrollment Services Office. Forms are available from Enrollment Services. An auditor’s participation in class is at the discretion of the instructor. The cost of auditing a class or taking the class for credit is the same.
• S     Satisfactory (performance level of at least 2.0). Students may choose the satisfactory or unsatisfactory grading mode at the beginning of each quarter for a Course Challenge, a Special Project course, or other specified courses.
• U     Unsatisfactory (performance level below a 2.0). The student must have chosen the Satisfactory-Unsatisfactory option at the beginning of the course.
• V     An instructor-initiated withdrawal of a student. The final grade issued if an instructor initiates a class withdrawal before the end of the quarter, often in consultation with the student, or if a student enrolls in a class but never attends or stops attending class. A faculty member is under no obligation to grant an instructor-initiated withdrawal.
• W    Withdrawal. A student must formally request a withdrawal from class when dropping a class or classes after the quarter has started. Withdrawals after the 10th day of the quarter (8th day in summer quarter) result in a “W” grade on the transcript. A student is officially withdrawn only after completing and processing the withdrawl process specified by Enrollment Services.
• X    Expunged from Record. The student has been approved for the exclusion of these grades from their academic record according to the Academic Renewal regulation. Courses with a grade of “X” are not counted in the student’s GPA.
• *     Assigned when grades are not submitted by the instructor in time to be processed. When the grades are processed, the earned grade will be recorded.

Edmonds College uses the following equivalency for translation between letter and decimal grades.

• A+, A     4.0
• A-          3.7
• B+         3.3
• B           3.0
• B-          2.7
• C+         2.3
• C           2.0
• C-          1.7
• D+         1.3
• D           1.0

Note: Any E, F, or any other grading symbol used by another college indicating that no credit was earned, will not be transferred. Any grade of D (1.0) or above may transfer, depending on program requirements.

• The instructor of the course may make a grade change within 1 (one) year after a grade has been given. In cases of extenuating circumstances, the chief academic officer may make a grade change after consultation with the President.
• Withdrawing from class is the process of a student formally dropping a class or classes after the quarter has started. Withdrawals after the 10th day of the quarter (8th day in summer quarter) result in a “W” grade on the transcript. Students may drop classes through the tenth day of the quarter (eighth day for summer), without a transcript entry. Generally, you may drop classes through the seventh week of the quarter (sixth week for summer).
• It is the student’s responsibility to initiate the withdrawal process in accordance with published campus deadlines.
• Students are officially withdrawn only after completing the withdrawal process. If a student leaves the college without completing the process, the student may receive an unofficial withdrawal, or “V” grade, or a grade based solely on work accomplished, subject to the instructor’s approval.
• If a student is unable to complete the school term due to extreme or unusual circumstances beyond their control, the student may be eligible for a Medical or Exception to Policy Withdrawal. Withdrawals of this nature will allow the removal, or prevent the entry, of failing grades on the transcript. A full or partial refund of tuition and fees is also approved and a “W” grade will appear on the student’s transcript. The procedures information and form may be obtained from Enrollment Services. 
  In instances where grades were not submitted by the instructor in time to be processed, an “*” will be assigned. The “*” will be changed to the grade earned when grades are received and processed.

The GPA is a weighted average of the grades received by students, calculated by dividing the number of grade points earned by the number of credit hours attempted. 

For example: divide 41 by 13 (total number of points by the total number of credits) for a GPA of 3.15.

Course	Credits	Decimal Grade	Grade Points
MGMT 118	3.0	2.0	(3x2) = 6
HIST 105	5.0	3.0	(5x3) = 15
PSYC& 100	5.0	4.0	(5x4) = 20
Total	13.0	--	41
GPA			13/41 = 3.15

 

• Honor Roll: If the student has completed 10 or more credits in all decimal-graded courses, with a GPA of 3.5 or higher the student will be placed on the Honor Roll, issued each quarter by the chief academic officer.
• Phi Theta Kappa: If the student has the required number of associate degree credits and a 3.5 cumulative college-level GPA, the student is eligible to join Phi Theta Kappa, the national honor society.
• Commencement Honors: If the student has earned a GPA of 3.8 in college-level courses (numbered 100 or above) through winter quarter at Edmonds College, the student is eligible to graduate with honors and wear an honor cord at commencement.
• Academic Honors: If the student has earned a GPA of 3.8 in all college-level courses (numbered 100 or above), upon graduation, the achievement will be noted on the student’s college transcript.
• Honors Program: Edmonds College has an Honors Program in which students can take Honors seminars and classes, work closely with a faculty mentor in guided research opportunities, and receive Honors recognition. Earn a 3.2 GPA in Honors classes and the achievement will be noted on your college transcript.

Satisfactory (“S” grades) are limited in their application towards certain programs. They are accepted as follows:

•  Associate of Arts Degree: Earn 10 credits maximum for electives only, plus an additional three credits for health and physical education requirements.
• Associate of Science Degree: Earn three (3) credits maximum for health and physical education requirements only.
• Associate in Applied Science-T Degree: Earn 30 credits maximum, plus an additional three credits for health and physical education requirements.
• Associate of General Studies Degree: Earn 30 credits maximum, plus an additional three credits for health and physical education requirements.
• Associate of Technical Arts Degree: Earn up to one-half of the required credits.
• Certificate: Credits to be determined by the department head.
• High School Diploma: Advisors must approve which courses qualify as satisfactory or pass credit.

You should consult with advisors before registering for variable credit courses. The credits completed may be less than, or equal to, the number of credits for which you have registered. The appropriate department determines how variable credit earned through multiple enrollments is transcripted and how it is applied to graduation requirements. Regardless of the number of credits attempted, you will receive credit only for the work completed during the quarter for which registration occurred. Refunds and incomplete grades are not given.